1. Connect your company to customers and buildings — forever.
Your company becomes part of each building’s permanent digital history, ensuring that your role in the project is never lost or
forgotten — even if ownership changes.
2. Permanently store all project-related documents.
Keep your bids, contracts, invoices, permits, warranties, specifications, photos, and communications securely archived —
accessible anytime, from anywhere. No more lost paperwork or forgotten project details.
3. Stay top-of-mind with building owners.
Our system automatically reminds owners of your involvement and presents your company as the go-to contact for ongoing needs,
including routine maintenance, seasonal checks, upgrades, or repairs.
4. Market your work visually with digital project maps.
The app automatically builds and displays interactive maps for you and the public showing all your completed projects, organized geographically.
These maps are powerful marketing tools and are part of the NBA system. They are also useful for presentations, bids, and your website —
showcasing your reach, reliability, and expertise.
5. First in line for new opportunities.
When building owners search for service providers, our platform connects them to contractors who have already worked on the property —
giving you first access to maintenance, expansion, and renovation jobs.
6. Demonstrate credibility and transparency.
A permanent, verified digital footprint of your work adds credibility with new clients. Let future customers see your history,
consistency, professionalism - and logo and contact data - before everyone else.
7. Collaborate across teams and trades.
Centralize access for architects, subcontractors, inspectors, or engineers tied to a project. Everyone sees the same information,
reducing miscommunication and streamlining coordination.
8. Future-proof your business.
Buildings last generations — so should your reputation. As AI, automation, and digital standards become the norm, your presence in a
permanent archive sets your company apart as forward-thinking and professionally invested.
9. Access building-specific insights.
Leverage stored data to understand material history, systems installed, and previous work. This insight saves time on estimating,
improves accuracy in bids, and strengthens your recommendations.
10. Strengthen legal protection.
Having complete, timestamped records of your work helps protect your company in case of disputes, warranty claims, or regulatory inquiries.
11. Stand out in competitive bidding.
Being listed as the original or previous contractor on a project gives you an edge. Owners and property managers are more likely to
trust someone who already understands the building.
12. Support your branding and SEO.
Your company profile, linked to projects, creates ongoing exposure through the National Building Archives' website. Every project
becomes a long-term referral source.
1. Keep all your home documents safe and organized forever.
Store receipts, manuals, warranties, contractor info, paint codes, equipment serial numbers, remodeling notes,
inspection reports, and more — all in one secure place, available anytime you need them.
2. Make smarter decisions on repairs and upgrades.
Track when things were installed and what brands/products were used, so you can plan ahead for maintenance or future improvements
— no guessing or searching needed.
3. Simplify communication with service professionals.
Give electricians, plumbers, HVAC techs, or remodelers instant access to your home's records, helping them diagnose issues
faster and provide more accurate bids or repairs. Accept or reject work (optional) and leave reviews of companies (optional). Have access
to real reviews from real customers when evaluating contractors.
4. Boost your home’s resale value.
When it's time to sell, show potential buyers a complete archive of everything done to the house — from new roofing to
appliance installs. It shows care, builds trust, and can speed up the sale process.
5. Protect yourself during warranty and insurance claims.
Easily pull up documents to prove installation dates, warranty coverage, or professional work done — helping you file
claims with confidence and accuracy.
6. Get reminders and insights over time.
Set reminders for service intervals like HVAC tune-ups or roof inspections, and receive insights on how long your systems
typically last — based on real data.
7. Access a network of trusted, vetted contractors.
Find professionals who have submitted licensing and insurance documentation, and who are already known for high-quality work.
Skip the guesswork and connect with service providers who meet professional standards and understand your home's history.
7. Enjoy peace of mind for years to come.
Whether you're planning to stay for the long haul or sell in the future, your digital home archive keeps everything in order,
making homeownership less stressful and more secure.
1. Track all of your important building documents in one easy-to-access and extremely secure location.
Centralize your blueprints, permits, warranties, paint codes, equipment installations, contractor records,
inspections, photos, and maintenance logs in a cloud-based, password-protected environment. No more digging through
file cabinets or contacting past vendors — everything is at your fingertips 24/7.
2. Generate a Sustainability Index Rating (SIR) report to potentially reduce insurance costs.
Our platform analyzes your building's maintenance history, equipment longevity, and energy systems to produce a SIR report.
This third-party documentation demonstrates proactive stewardship — often leading to lower insurance premiums.
3. Encourage manufacturers to install systems that last the full term of their warranties.
By logging product data, tracking warranty terms, and holding manufacturers accountable to performance timelines,
you increase the likelihood of receiving premium-grade installations. Vendors are more likely to use high-quality
materials when they know systems will be tracked and rated over time.
4. Never lose access to your property's construction and renovation history.
Even as property managers or staff change, your digital building archive remains intact. This reduces risk, eliminates
knowledge gaps, and helps maintain continuity across the lifespan of the property.
5. Coordinate with your property management company.
Oversee your property management company's work and interactions with contractors. You see their data in your portal in real time.
When you change management companies your data stays with the building and is not lost.
6. Easily plan for upgrades, repairs, and maintenance.
With complete records at your disposal, you will know exactly when systems were installed, what their expected lifespans are,
and when they need service or replacement. Avoid surprise failures and manage capital improvement budgets more efficiently.
7. Get instant access to trusted contractors who have worked on your building.
Our system connects you with the original builders, tradespeople, and service providers. This not only saves time,
but ensures any work done is consistent with the existing systems and construction methods.
8. Increase your property's resale and leasing value.
A well-documented building shows care, transparency, and professionalism — qualities that attract buyers,
investors, and tenants. The archive becomes a built-in due diligence resource for any transaction.
9. Streamline compliance and reporting.
Quickly generate reports for code enforcement, insurance renewals, lending institutions, and sustainability certifications.
Having organized digital documentation saves time and money during audits or inspections.
10. Strengthen risk management and legal protection.
Timestamped records of work completed, vendor contracts, and warranty documents help protect your organization in the
event of a dispute, liability claim, or equipment failure.
11. Improve building performance and sustainability.
By tracking systems and materials over time, you gain insight into what works best. This helps guide future decisions toward
more efficient, cost-effective, and longer-lasting solutions.
1. Centralize building records across your entire portfolio.
Manage documentation for multiple properties from a single, secure platform. Access permits, warranties, service records, and
contractor contacts instantly — no more chasing down files across offices or systems.
2. Streamline tenant communications and service coordination.
Quickly provide tenants, maintenance teams, and vendors with accurate information on building systems, service history, and specifications —
ensuring faster resolution of issues with fewer callbacks.
3. Maintain continuity across staff turnover.
When staff changes or portfolios shift hands, your building history stays intact. The archive ensures nothing gets lost — protecting your
organization from operational gaps, compliance issues, or vendor miscommunication.
4. Standardize maintenance tracking and scheduling.
Use reminders and records to ensure preventative maintenance is performed on time, reducing costly repairs and emergency
service calls across properties.
5. Demonstrate professionalism and accountability to property owners.
Give owners confidence by showing organized digital records of work completed, vendors used, and compliance maintained. This
transparency builds trust and strengthens client relationships.
6. Improve vendor accountability and quality control.
Track which contractors performed work at which buildings and how long the results lasted. Use this data to evaluate
vendors and ensure you're hiring those who consistently deliver quality and honor warranties.
7. Simplify due diligence and transitions.
Whether onboarding a new property or preparing for a handoff, having a digital building archive makes transitions seamless. It also adds
value when marketing management services to prospective clients.
8. Ensure legal and regulatory compliance.
Maintain timestamped documentation to support regulatory inspections, legal claims, or insurance audits. Reduce liability and demonstrate
responsible building management with organized, verifiable records.
9. Enhance operational efficiency across your team.
Your entire staff — from administrative assistants to on-site supervisors — can access critical property information without digging
through emails or paper files, improving responsiveness and reducing stress.
10. Reduce costs through better planning and historical insight.
Leverage historical data across properties to identify recurring issues, compare material lifespans, and make more informed,
cost-effective decisions across your entire portfolio.
1. Instantly assess risk with SIR (Sustainability Index Rating) reports.
Quickly determine the age, condition, and maintenance history of critical systems like roofing, HVAC, water heaters,
plumbing, and electrical components. The SIR report gives you an objective score to help streamline underwriting and reduce exposure to hidden risks.
2. Make smarter, data-driven underwriting decisions.
With access to accurate, verified building documentation and service timelines, you can better predict equipment failure,
maintenance habits, and potential liability — allowing for more precise premium setting and fewer surprises.
3. Monitor risk over time with ongoing updates.
Unlike one-time inspections, our system provides real-time data as building systems are upgraded, serviced, or
replaced. This keeps your risk profile up to date and supports dynamic policy adjustments as needed.
4. Generate reports to communicate with building owners as systems age.
Use our tools to create clear, data-backed reports for policyholders. Help them understand how aging systems affect
their coverage, and proactively encourage replacements or upgrades before claims arise.
5. Reduce fraud and verify claims with digital documentation.
Access timestamped records and contractor submissions that provide proof of installation, warranty status, and service work.
This transparency supports faster claim decisions and helps identify questionable claims.
6. Support loss control and risk mitigation strategies.
Recommend targeted maintenance or system upgrades to clients based on documented system lifespans and past performance,
improving building safety and reducing your loss ratio.
7. Increase underwriting efficiency.
Eliminate the need for repetitive document requests and site inspections by leveraging centralized, verified building records.
Focus your time on analysis instead of document chasing.
8. Enhance collaboration with brokers and risk managers.
Provide partners with standardized reports and actionable insights that improve client service, reduce uncertainty,
and create stronger underwriting packages.
9. Gain a competitive edge through transparency and innovation.
Offer modern, tech-enabled underwriting processes that appeal to building owners seeking smarter insurance solutions —
setting your firm apart in a crowded market.
1. Instantly communicate building condition with SIR (Sustainability Index Rating) reports.
Generate SIR reports that provide an at-a-glance score for key building systems like roofing, HVAC, plumbing, and water heaters. These easy-to-understand ratings help clients quickly assess the condition of a property — making your listings more transparent and compelling.
2. Boost buyer confidence with verified building documentation.
Provide prospective buyers with digital access to service records, warranties, permits, and upgrade history. Verified documentation adds credibility and reduces hesitation during the decision-making process.
3. Close deals faster with fewer surprises.
With complete, organized building records available up front, buyers and their inspectors encounter fewer unknowns. This reduces the likelihood of delays, renegotiations, or dropped offers due to unexpected findings.
4. Differentiate your listings in a competitive market.
Promote listings that include National Building Archives data as "digitally certified" — helping your properties stand out with buyers who value transparency, energy efficiency, and long-term reliability.
5. Enhance seller presentations with professional-grade marketing tools.
Use building history reports, maps of contractor involvement, and system lifespan summaries to demonstrate added value during listing appointments and home valuation discussions.
6. Help clients make smarter investment decisions.
Whether your client is buying a home, multifamily unit, or commercial space, archived building data gives them the insight they need to understand true ownership costs and plan intelligently for future upgrades.
7. Simplify disclosure and compliance processes.
With digital access to the full building history, disclosures become easier to complete accurately — reducing liability and ensuring compliance with local regulations.
8. Build long-term relationships through ongoing value.
Introduce clients to the benefits of maintaining their digital building archive after the sale. This positions you as a knowledgeable, future-focused advisor who offers more than just the transaction.
1. Publicly and permanently tie your firm to each building you design or build.
With every registered project, your firm's name and contact information are forever associated with the building through
the National Building Archives® Digital Cornerstone® — ensuring that your architectural legacy is preserved and visible for generations.
2. Create a physical cornerstone that lasts centuries.
Our standard stainless steel Digital Cornerstone® can also be commissioned in decorative bronze — featuring your firm's name, logo,
and contact details in an elegant, durable design that enhances the physical space and honors your contribution.
3. Store your complete project documentation in one integrated platform.
Securely archive your RFPs, bids, design drawings, blueprints, specifications, contracts, permits, and invoices in a centralized,
always-accessible location — eliminating data loss and document hunting across disconnected systems.
4. Easily manage vendors, RFIs, bids, warranties, and project stakeholders.
Keep track of who was involved, what was submitted, and when — streamlining communication and ensuring all contributors are accountable and well-documented throughout the lifecycle of the project.
5. Eliminate the cost and clutter of traditional binders and paper files.
Say goodbye to outdated three-ring binders, forgotten thumb drives, and lost PDF folders. Our digital archive ensures everything is preserved, searchable, and usable — indefinitely.
6. Provide controlled access to your documentation anytime, anywhere.
Grant specific users, including building owners, engineers, or future design teams, instant digital access to the materials they need — improving collaboration while maintaining security and version control.
7. Store project records permanently — including blockchain certification (coming soon).
Future-proof your firm’s intellectual property with long-term, immutable storage options that protect your records and validate authorship across decades and ownership transfers.
8. Stay connected to both current and future building owners.
With owner permission, maintain contact through our platform to offer services for remodels, additions, or renovations — keeping your firm top of mind as buildings evolve.
9. Showcase your firm’s portfolio through dynamic digital project maps.
Generate interactive maps that highlight your completed work by location. Use them as compelling visuals on your website, in presentations, and as a unique client-facing marketing tool.
10. Reinforce your professional legacy.
Ensure that your role in shaping the built environment is not only recognized today — but preserved forever. National Building Archives offers you the rare opportunity to tie your design work to both physical markers and digital permanence.
1. Track product placement.
Know where your products are installed and which contractor did the work.
2. Show the world that you stand behind your products and warranties.
Publicly demonstrate your long-term commitment to quality by registering your products in the National Building Archives®.
When owners and contractors see your name associated with lasting performance, it builds trust and brand credibility.
3. Tie your company name and contact information to the building — forever.
Your brand becomes permanently associated with each building through the National Building Archives® Digital Cornerstone®, a physical
tag installed onsite. This digital archive includes your logo, contact details, and serves
as a lasting symbol of quality and partnership.
4. Permanently store all project documentation in one secure platform.
Centralize your bids, contracts, cut sheets, warranties, installation instructions, product certifications, and invoices — ensuring full
documentation is always accessible to owners, architects, and future service providers.
5. Stay connected to the building over its entire life cycle.
Be automatically listed as the original product provider within the building's archive. When replacement parts, service, or upgrades are
needed, you are first in line to be contacted — even if ownership has changed.
6. Market to building owners — new and original.
With owner permission, you can send follow-up messages, maintenance tips, or promotional offers directly through
the app — helping you maintain brand visibility and generate repeat business over time.
7. Proactively reinforce warranty coverage with tracked performance.
With your product information archived and linked to service records, you can demonstrate compliance
with warranty terms or detect potential misuse — reducing disputes and strengthening customer service outcomes.
8. Generate digital maps of your installations and showcase your market presence.
Create interactive maps that display where your products have been installed. Use them as a sales tool,
share them on your website, and show prospective clients the depth and reach of your success.
9. Increase visibility among contractors, architects, and property managers.
Being listed in a building's permanent archive gives you exposure to future decision-makers involved in renovations,
repairs, or expansions — helping you win business without bidding wars.
9. Demonstrate leadership in product transparency and accountability.
By opting into a public archive of your product installations, you signal confidence, durability, and a
commitment to long-term building performance — all qualities today's buyers increasingly value.
10. Protect your brand and reduce unauthorized substitutions.
Registered products help verify that your materials were actually used, discouraging undocumented
substitutions and ensuring that your brand receives proper credit and responsibility for performance.
Local and County
1. Centralize and streamline building permit records.
Eliminate paperwork chaos by storing permits, inspection results, contractor certifications, and occupancy documentation in a single, secure digital archive. Records remain organized, accessible, and permanently available to the city, property owners, and future staff.
2. Improve code enforcement efficiency.
Inspectors can access building records, project plans, and historical permits from the field or office, enabling faster inspections, fewer repeat visits, and consistent code compliance evaluations.
3. Ensure continuity across staff turnover and administration changes.
City and county staff may change, but with National Building Archives®, your jurisdiction’s building records remain complete and accessible, preserving institutional knowledge and avoiding costly rework or lost documentation.
4. Support emergency response and disaster recovery.
In the event of fire, flood, or severe weather, immediate access to architectural plans and mechanical layouts can aid first responders and disaster recovery teams in assessing damage and planning repairs.
5. Reduce legal exposure through verifiable records.
Timestamped entries for permits, inspections, and certificates of occupancy provide a defensible record in the case of liability claims, disputes, or lawsuits — protecting both municipalities and property owners.
6. Enhance transparency and public trust.
With appropriate access controls, municipalities can provide public-facing access to certain records, allowing for open government practices and increased community trust.
7. Eliminate the need for paper archives and offsite storage.
Move away from outdated file rooms, scanned PDFs, and costly storage vendors. All building-related documentation is digitally preserved and instantly retrievable — forever.
8. Improve contractor and developer accountability.
Maintain a verified digital history of who worked on each project, their licensing status, and performance over time — encouraging better behavior and easier decision-making for future approvals.
State and Federal
1. Unify building documentation across large property portfolios.
From courthouses to base housing, state and federal agencies manage thousands of buildings. The National Building Archives® provides a scalable, centralized repository for storing and managing complete records for each facility.
2. Standardize building documentation for HUD Section 8 and public housing.
Ensure consistent, accurate, and accessible documentation for federally supported housing projects. This includes maintenance logs, inspections, contractor records, and upgrade history — crucial for audits, funding reviews, and tenant safety.
3. Improve oversight and accountability in military housing operations.
Maintain a verified digital record of work completed on military housing units — including contractor data, warranties, safety checks, and repair histories — to ensure quality control, policy compliance, and rapid issue resolution.
4. Reduce duplication of efforts and administrative burden.
With all project files in one place, internal teams, outsourced contractors, and oversight offices can share accurate data — avoiding repeated site visits, document requests, or resubmitted forms.
5. Increase readiness for audits, inspections, and regulatory reviews.
Quickly compile verified documentation for GAO, HUD, GSA, EPA, or military review boards with full traceability of every project phase, from planning to completion.
6. Support infrastructure modernization goals.
Document sustainability upgrades, energy-efficiency improvements, and resilience retrofits using the National Building Archives® and Sustainability Index Rating (SIR) — aligning with federal mandates and grant programs.
7. Extend lifecycle value through proactive maintenance tracking.
Detailed records help prevent premature system failure, extend the useful life of assets, and better inform budget planning and capital improvement forecasting.
8. Enhance long-term facility planning across agencies and departments.
With historical data available at scale, agencies can better coordinate across departments, compare building performance, and prioritize renovations or funding requests based on documented need.
9. Promote inter-agency collaboration and data sharing.
Controlled user access enables secure collaboration between federal agencies, state partners, maintenance providers, and auditors — all viewing the same reliable source of building truth.
10. Ensure historical preservation and public record archiving.
Government buildings are often historic. National Building Archives® ensures that architectural plans, specifications, and heritage modifications are preserved forever — both digitally and physically through the Digital Cornerstone® tag.
What is a Sustainability Index Rating (SIR)?
The Sustainability Index Rating (SIR) is a standardized score that evaluates a building’s overall sustainability, maintenance practices, and long-term operational efficiency. Developed by National Building Archives®, the SIR distills complex building data into a single, easy-to-understand rating that reflects the condition, performance, and environmental responsibility of a structure.
Rather than focusing solely on energy usage or carbon footprint, the SIR takes a broader approach — assessing critical building systems such as:
By combining these factors, the SIR provides property owners, buyers, insurers, and regulators with a clear snapshot of how well a building is maintained, how efficiently it operates, and how sustainably it was built or upgraded.
The higher the SIR, the more likely a building is to:
The SIR is generated using verified documentation stored in the National Building Archives® platform, ensuring accuracy, transparency, and trust. It’s not just a rating — it’s a roadmap for smarter building stewardship.
What are the benefits?
1. Enhanced market positioning and brand reputation.
A Sustainability Index Rating (SIR) provides a clear, data-backed measurement of a building’s environmental performance. By earning a favorable rating, building owners and developers can differentiate their properties in a crowded market — attracting environmentally conscious tenants, investors, and partners. It demonstrates a commitment to sustainable, responsible building practices and enhances the long-term brand of both the property and the firm behind it.
2. Increased property value and investment appeal.
Buildings with higher SIR scores typically command higher resale values and investor interest. Sustainability features — like efficient systems, reduced resource usage, and documented maintenance history — lead to lower long-term operating costs and reduced risk exposure. In an era of increasing ESG scrutiny and green investment standards, a higher SIR helps future-proof properties and maximize ROI.
3. Simplified compliance with regulations and qualification for incentives.
Many jurisdictions now require or strongly encourage green building standards. A solid SIR score helps demonstrate compliance with local environmental regulations and may unlock access to incentive programs, including tax credits, rebates, zoning bonuses, and grants. These benefits can significantly offset the costs of implementing sustainable upgrades.
4. Lower insurance premiums and improved underwriting results.
The National Building Archives® SIR is positioned to become the industry-standard risk rating used by leading U.S. building insurance carriers. Properties with higher ratings — indicating proactive maintenance and reduced environmental risk — are more likely to qualify for lower premiums. Insurers reward buildings with verified documentation, efficient systems, and strong lifecycle management.
5. Substantial cost savings through sustainable operations.
A higher SIR reflects real-world cost advantages. Sustainable buildings typically feature optimized HVAC systems, water conservation strategies, LED lighting, smart controls, and waste reduction programs — all of which reduce utility bills, maintenance costs, and environmental impact. These efficiencies compound over time, translating into measurable savings for owners and managers.
6. Transparent communication tool for tenants, investors, and partners.
The SIR report serves as a powerful communication tool. Whether used in a leasing packet, investor presentation, or marketing brochure, the report makes sustainability performance clear and accessible. It reassures stakeholders that the building is well-maintained, forward-thinking, and designed for long-term resilience.
7. Competitive advantage for leasing and tenant retention.
Today’s tenants — especially corporate and institutional occupiers — increasingly prioritize sustainability. A high SIR score signals that the building aligns with their environmental values and operational goals. This can lead to faster leasing, longer tenancies, and stronger occupancy rates.
8. Integration with the National Building Archives® platform.
The SIR isn’t just a standalone rating — it’s part of a larger ecosystem. Because it’s backed by the project’s full digital archive, owners and underwriters can view the actual data behind the score, including documentation of installed systems, maintenance schedules, and upgrade history. This level of transparency builds trust and drives smarter decision-making.
1. Market-driven incentives for better building practices.
The widespread adoption of the National Building Archives® Digital Cornerstone® introduces a powerful
economic incentive for builders and property owners to prioritize long-term quality. By making maintenance histories
and system longevity publicly visible, the market naturally favors companies and properties that demonstrate responsible, sustainable
practices — shifting industry norms toward durability and efficiency.
2. Reduced demand for energy production over time.
As property owners are incentivized to maintain high-performing HVAC, insulation, and building envelope systems,
the cumulative effect will be increased energy efficiency across millions of structures. This lowers the overall
demand for base load power generation — reducing the environmental impact of energy production and helping utilities manage
grid stress and emissions.
3. Major reduction in landfill waste from construction materials.
Poor-quality roofing and building systems are frequently replaced every few years — adding millions of tons of waste to landfills.
With the Digital Cornerstone® and supporting documentation, long-life materials are incentivized, tracked, and promoted.
This significantly extends system lifespans, dramatically reducing the volume of construction debris entering landfills nationwide.
4. Lower insurance costs through better data and lower risk.
Access to accurate, verified building data — including maintenance records and system performance —
allows insurance underwriters to more precisely assess risk. As this data becomes widely adopted, insurers can
reward properly maintained properties with reduced premiums, creating a financial incentive for better stewardship of the built environment.
5. Improved financial stability for homeowners and communities.
When buildings last longer, operate more efficiently, and experience fewer catastrophic failures, owners enjoy more
predictable maintenance costs and fewer large-scale repair events. This promotes housing affordability,
supports neighborhood stability, and contributes to a stronger, more resilient housing economy.
6. Aligns private incentives with public environmental goals.
This system creates a rare win-win: property owners reduce costs and increase asset value, while communities benefit from
lower emissions, reduced waste, and more resilient infrastructure. The result is a scalable model that aligns private
financial incentives with long-term public benefit.
1. Connect your company to customers and buildings — forever.
Your company becomes part of each building’s permanent digital history, ensuring that your role in the project is never lost or
forgotten — even if ownership changes.
2. Permanently store all project-related documents.
Keep your bids, contracts, invoices, permits, warranties, specifications, photos, and communications securely archived —
accessible anytime, from anywhere. No more lost paperwork or forgotten project details.
3. Stay top-of-mind with building owners.
Our system automatically reminds owners of your involvement and presents your company as the go-to contact for ongoing needs,
including routine maintenance, seasonal checks, upgrades, or repairs.
4. Market your work visually with digital project maps.
The app automatically builds and displays interactive maps for you and the public showing all your completed projects, organized geographically.
These maps are powerful marketing tools and are part of the NBA system. They are also useful for presentations, bids, and your website —
showcasing your reach, reliability, and expertise.
5. First in line for new opportunities.
When building owners search for service providers, our platform connects them to contractors who have already worked on the property —
giving you first access to maintenance, expansion, and renovation jobs.
6. Demonstrate credibility and transparency.
A permanent, verified digital footprint of your work adds credibility with new clients. Let future customers see your history,
consistency, professionalism - and logo and contact data - before everyone else.
7. Collaborate across teams and trades.
Centralize access for architects, subcontractors, inspectors, or engineers tied to a project. Everyone sees the same information,
reducing miscommunication and streamlining coordination.
8. Future-proof your business.
Buildings last generations — so should your reputation. As AI, automation, and digital standards become the norm, your presence in a
permanent archive sets your company apart as forward-thinking and professionally invested.
9. Access building-specific insights.
Leverage stored data to understand material history, systems installed, and previous work. This insight saves time on estimating,
improves accuracy in bids, and strengthens your recommendations.
10. Strengthen legal protection.
Having complete, timestamped records of your work helps protect your company in case of disputes, warranty claims, or regulatory inquiries.
11. Stand out in competitive bidding.
Being listed as the original or previous contractor on a project gives you an edge. Owners and property managers are more likely to
trust someone who already understands the building.
12. Support your branding and SEO.
Your company profile, linked to projects, creates ongoing exposure through the National Building Archives' website. Every project
becomes a long-term referral source.
1. Keep all your home documents safe and organized forever.
Store receipts, manuals, warranties, contractor info, paint codes, equipment serial numbers, remodeling notes,
inspection reports, and more — all in one secure place, available anytime you need them.
2. Make smarter decisions on repairs and upgrades.
Track when things were installed and what brands/products were used, so you can plan ahead for maintenance or future improvements
— no guessing or searching needed.
3. Simplify communication with service professionals.
Give electricians, plumbers, HVAC techs, or remodelers instant access to your home's records, helping them diagnose issues
faster and provide more accurate bids or repairs. Accept or reject work (optional) and leave reviews of companies (optional). Have access
to real reviews from real customers when evaluating contractors.
4. Boost your home’s resale value.
When it's time to sell, show potential buyers a complete archive of everything done to the house — from new roofing to
appliance installs. It shows care, builds trust, and can speed up the sale process.
5. Protect yourself during warranty and insurance claims.
Easily pull up documents to prove installation dates, warranty coverage, or professional work done — helping you file
claims with confidence and accuracy.
6. Get reminders and insights over time.
Set reminders for service intervals like HVAC tune-ups or roof inspections, and receive insights on how long your systems
typically last — based on real data.
7. Access a network of trusted, vetted contractors.
Find professionals who have submitted licensing and insurance documentation, and who are already known for high-quality work.
Skip the guesswork and connect with service providers who meet professional standards and understand your home's history.
7. Enjoy peace of mind for years to come.
Whether you're planning to stay for the long haul or sell in the future, your digital home archive keeps everything in order,
making homeownership less stressful and more secure.
1. Track all of your important building documents in one easy-to-access and extremely secure location.
Centralize your blueprints, permits, warranties, paint codes, equipment installations, contractor records,
inspections, photos, and maintenance logs in a cloud-based, password-protected environment. No more digging through
file cabinets or contacting past vendors — everything is at your fingertips 24/7.
2. Generate a Sustainability Index Rating (SIR) report to potentially reduce insurance costs.
Our platform analyzes your building's maintenance history, equipment longevity, and energy systems to produce a SIR report.
This third-party documentation demonstrates proactive stewardship — often leading to lower insurance premiums.
3. Encourage manufacturers to install systems that last the full term of their warranties.
By logging product data, tracking warranty terms, and holding manufacturers accountable to performance timelines,
you increase the likelihood of receiving premium-grade installations. Vendors are more likely to use high-quality
materials when they know systems will be tracked and rated over time.
4. Never lose access to your property's construction and renovation history.
Even as property managers or staff change, your digital building archive remains intact. This reduces risk, eliminates
knowledge gaps, and helps maintain continuity across the lifespan of the property.
5. Coordinate with your property management company.
Oversee your property management company's work and interactions with contractors. You see their data in your portal in real time.
When you change management companies your data stays with the building and is not lost.
6. Easily plan for upgrades, repairs, and maintenance.
With complete records at your disposal, you will know exactly when systems were installed, what their expected lifespans are,
and when they need service or replacement. Avoid surprise failures and manage capital improvement budgets more efficiently.
7. Get instant access to trusted contractors who have worked on your building.
Our system connects you with the original builders, tradespeople, and service providers. This not only saves time,
but ensures any work done is consistent with the existing systems and construction methods.
8. Increase your property's resale and leasing value.
A well-documented building shows care, transparency, and professionalism — qualities that attract buyers,
investors, and tenants. The archive becomes a built-in due diligence resource for any transaction.
9. Streamline compliance and reporting.
Quickly generate reports for code enforcement, insurance renewals, lending institutions, and sustainability certifications.
Having organized digital documentation saves time and money during audits or inspections.
10. Strengthen risk management and legal protection.
Timestamped records of work completed, vendor contracts, and warranty documents help protect your organization in the
event of a dispute, liability claim, or equipment failure.
11. Improve building performance and sustainability.
By tracking systems and materials over time, you gain insight into what works best. This helps guide future decisions toward
more efficient, cost-effective, and longer-lasting solutions.
1. Centralize building records across your entire portfolio.
Manage documentation for multiple properties from a single, secure platform. Access permits, warranties, service records, and
contractor contacts instantly — no more chasing down files across offices or systems.
2. Streamline tenant communications and service coordination.
Quickly provide tenants, maintenance teams, and vendors with accurate information on building systems, service history, and specifications —
ensuring faster resolution of issues with fewer callbacks.
3. Maintain continuity across staff turnover.
When staff changes or portfolios shift hands, your building history stays intact. The archive ensures nothing gets lost — protecting your
organization from operational gaps, compliance issues, or vendor miscommunication.
4. Standardize maintenance tracking and scheduling.
Use reminders and records to ensure preventative maintenance is performed on time, reducing costly repairs and emergency
service calls across properties.
5. Demonstrate professionalism and accountability to property owners.
Give owners confidence by showing organized digital records of work completed, vendors used, and compliance maintained. This
transparency builds trust and strengthens client relationships.
6. Improve vendor accountability and quality control.
Track which contractors performed work at which buildings and how long the results lasted. Use this data to evaluate
vendors and ensure you're hiring those who consistently deliver quality and honor warranties.
7. Simplify due diligence and transitions.
Whether onboarding a new property or preparing for a handoff, having a digital building archive makes transitions seamless. It also adds
value when marketing management services to prospective clients.
8. Ensure legal and regulatory compliance.
Maintain timestamped documentation to support regulatory inspections, legal claims, or insurance audits. Reduce liability and demonstrate
responsible building management with organized, verifiable records.
9. Enhance operational efficiency across your team.
Your entire staff — from administrative assistants to on-site supervisors — can access critical property information without digging
through emails or paper files, improving responsiveness and reducing stress.
10. Reduce costs through better planning and historical insight.
Leverage historical data across properties to identify recurring issues, compare material lifespans, and make more informed,
cost-effective decisions across your entire portfolio.
1. Instantly assess risk with SIR (Sustainability Index Rating) reports.
Quickly determine the age, condition, and maintenance history of critical systems like roofing, HVAC, water heaters,
plumbing, and electrical components. The SIR report gives you an objective score to help streamline underwriting and reduce exposure to hidden risks.
2. Make smarter, data-driven underwriting decisions.
With access to accurate, verified building documentation and service timelines, you can better predict equipment failure,
maintenance habits, and potential liability — allowing for more precise premium setting and fewer surprises.
3. Monitor risk over time with ongoing updates.
Unlike one-time inspections, our system provides real-time data as building systems are upgraded, serviced, or
replaced. This keeps your risk profile up to date and supports dynamic policy adjustments as needed.
4. Generate reports to communicate with building owners as systems age.
Use our tools to create clear, data-backed reports for policyholders. Help them understand how aging systems affect
their coverage, and proactively encourage replacements or upgrades before claims arise.
5. Reduce fraud and verify claims with digital documentation.
Access timestamped records and contractor submissions that provide proof of installation, warranty status, and service work.
This transparency supports faster claim decisions and helps identify questionable claims.
6. Support loss control and risk mitigation strategies.
Recommend targeted maintenance or system upgrades to clients based on documented system lifespans and past performance,
improving building safety and reducing your loss ratio.
7. Increase underwriting efficiency.
Eliminate the need for repetitive document requests and site inspections by leveraging centralized, verified building records.
Focus your time on analysis instead of document chasing.
8. Enhance collaboration with brokers and risk managers.
Provide partners with standardized reports and actionable insights that improve client service, reduce uncertainty,
and create stronger underwriting packages.
9. Gain a competitive edge through transparency and innovation.
Offer modern, tech-enabled underwriting processes that appeal to building owners seeking smarter insurance solutions —
setting your firm apart in a crowded market.
1. Instantly communicate building condition with SIR (Sustainability Index Rating) reports.
Generate SIR reports that provide an at-a-glance score for key building systems like roofing, HVAC, plumbing, and water heaters. These easy-to-understand ratings help clients quickly assess the condition of a property — making your listings more transparent and compelling.
2. Boost buyer confidence with verified building documentation.
Provide prospective buyers with digital access to service records, warranties, permits, and upgrade history. Verified documentation adds credibility and reduces hesitation during the decision-making process.
3. Close deals faster with fewer surprises.
With complete, organized building records available up front, buyers and their inspectors encounter fewer unknowns. This reduces the likelihood of delays, renegotiations, or dropped offers due to unexpected findings.
4. Differentiate your listings in a competitive market.
Promote listings that include National Building Archives data as "digitally certified" — helping your properties stand out with buyers who value transparency, energy efficiency, and long-term reliability.
5. Enhance seller presentations with professional-grade marketing tools.
Use building history reports, maps of contractor involvement, and system lifespan summaries to demonstrate added value during listing appointments and home valuation discussions.
6. Help clients make smarter investment decisions.
Whether your client is buying a home, multifamily unit, or commercial space, archived building data gives them the insight they need to understand true ownership costs and plan intelligently for future upgrades.
7. Simplify disclosure and compliance processes.
With digital access to the full building history, disclosures become easier to complete accurately — reducing liability and ensuring compliance with local regulations.
8. Build long-term relationships through ongoing value.
Introduce clients to the benefits of maintaining their digital building archive after the sale. This positions you as a knowledgeable, future-focused advisor who offers more than just the transaction.
1. Publicly and permanently tie your firm to each building you design or build.
With every registered project, your firm's name and contact information are forever associated with the building through
the National Building Archives® Digital Cornerstone® — ensuring that your architectural legacy is preserved and visible for generations.
2. Create a physical cornerstone that lasts centuries.
Our standard stainless steel Digital Cornerstone® can also be commissioned in decorative bronze — featuring your firm's name, logo,
and contact details in an elegant, durable design that enhances the physical space and honors your contribution.
3. Store your complete project documentation in one integrated platform.
Securely archive your RFPs, bids, design drawings, blueprints, specifications, contracts, permits, and invoices in a centralized,
always-accessible location — eliminating data loss and document hunting across disconnected systems.
4. Easily manage vendors, RFIs, bids, warranties, and project stakeholders.
Keep track of who was involved, what was submitted, and when — streamlining communication and ensuring all contributors are accountable and well-documented throughout the lifecycle of the project.
5. Eliminate the cost and clutter of traditional binders and paper files.
Say goodbye to outdated three-ring binders, forgotten thumb drives, and lost PDF folders. Our digital archive ensures everything is preserved, searchable, and usable — indefinitely.
6. Provide controlled access to your documentation anytime, anywhere.
Grant specific users, including building owners, engineers, or future design teams, instant digital access to the materials they need — improving collaboration while maintaining security and version control.
7. Store project records permanently — including blockchain certification (coming soon).
Future-proof your firm’s intellectual property with long-term, immutable storage options that protect your records and validate authorship across decades and ownership transfers.
8. Stay connected to both current and future building owners.
With owner permission, maintain contact through our platform to offer services for remodels, additions, or renovations — keeping your firm top of mind as buildings evolve.
9. Showcase your firm’s portfolio through dynamic digital project maps.
Generate interactive maps that highlight your completed work by location. Use them as compelling visuals on your website, in presentations, and as a unique client-facing marketing tool.
10. Reinforce your professional legacy.
Ensure that your role in shaping the built environment is not only recognized today — but preserved forever. National Building Archives offers you the rare opportunity to tie your design work to both physical markers and digital permanence.
1. Track product placement.
Know where your products are installed and which contractor did the work.
2. Show the world that you stand behind your products and warranties.
Publicly demonstrate your long-term commitment to quality by registering your products in the National Building Archives®.
When owners and contractors see your name associated with lasting performance, it builds trust and brand credibility.
3. Tie your company name and contact information to the building — forever.
Your brand becomes permanently associated with each building through the National Building Archives® Digital Cornerstone®, a physical
tag installed onsite. This digital archive includes your logo, contact details, and serves
as a lasting symbol of quality and partnership.
4. Permanently store all project documentation in one secure platform.
Centralize your bids, contracts, cut sheets, warranties, installation instructions, product certifications, and invoices — ensuring full
documentation is always accessible to owners, architects, and future service providers.
5. Stay connected to the building over its entire life cycle.
Be automatically listed as the original product provider within the building's archive. When replacement parts, service, or upgrades are
needed, you are first in line to be contacted — even if ownership has changed.
6. Market to building owners — new and original.
With owner permission, you can send follow-up messages, maintenance tips, or promotional offers directly through
the app — helping you maintain brand visibility and generate repeat business over time.
7. Proactively reinforce warranty coverage with tracked performance.
With your product information archived and linked to service records, you can demonstrate compliance
with warranty terms or detect potential misuse — reducing disputes and strengthening customer service outcomes.
8. Generate digital maps of your installations and showcase your market presence.
Create interactive maps that display where your products have been installed. Use them as a sales tool,
share them on your website, and show prospective clients the depth and reach of your success.
9. Increase visibility among contractors, architects, and property managers.
Being listed in a building's permanent archive gives you exposure to future decision-makers involved in renovations,
repairs, or expansions — helping you win business without bidding wars.
9. Demonstrate leadership in product transparency and accountability.
By opting into a public archive of your product installations, you signal confidence, durability, and a
commitment to long-term building performance — all qualities today's buyers increasingly value.
10. Protect your brand and reduce unauthorized substitutions.
Registered products help verify that your materials were actually used, discouraging undocumented
substitutions and ensuring that your brand receives proper credit and responsibility for performance.
Local and County
1. Centralize and streamline building permit records.
Eliminate paperwork chaos by storing permits, inspection results, contractor certifications, and occupancy documentation in a single, secure digital archive. Records remain organized, accessible, and permanently available to the city, property owners, and future staff.
2. Improve code enforcement efficiency.
Inspectors can access building records, project plans, and historical permits from the field or office, enabling faster inspections, fewer repeat visits, and consistent code compliance evaluations.
3. Ensure continuity across staff turnover and administration changes.
City and county staff may change, but with National Building Archives®, your jurisdiction’s building records remain complete and accessible, preserving institutional knowledge and avoiding costly rework or lost documentation.
4. Support emergency response and disaster recovery.
In the event of fire, flood, or severe weather, immediate access to architectural plans and mechanical layouts can aid first responders and disaster recovery teams in assessing damage and planning repairs.
5. Reduce legal exposure through verifiable records.
Timestamped entries for permits, inspections, and certificates of occupancy provide a defensible record in the case of liability claims, disputes, or lawsuits — protecting both municipalities and property owners.
6. Enhance transparency and public trust.
With appropriate access controls, municipalities can provide public-facing access to certain records, allowing for open government practices and increased community trust.
7. Eliminate the need for paper archives and offsite storage.
Move away from outdated file rooms, scanned PDFs, and costly storage vendors. All building-related documentation is digitally preserved and instantly retrievable — forever.
8. Improve contractor and developer accountability.
Maintain a verified digital history of who worked on each project, their licensing status, and performance over time — encouraging better behavior and easier decision-making for future approvals.
State and Federal
1. Unify building documentation across large property portfolios.
From courthouses to base housing, state and federal agencies manage thousands of buildings. The National Building Archives® provides a scalable, centralized repository for storing and managing complete records for each facility.
2. Standardize building documentation for HUD Section 8 and public housing.
Ensure consistent, accurate, and accessible documentation for federally supported housing projects. This includes maintenance logs, inspections, contractor records, and upgrade history — crucial for audits, funding reviews, and tenant safety.
3. Improve oversight and accountability in military housing operations.
Maintain a verified digital record of work completed on military housing units — including contractor data, warranties, safety checks, and repair histories — to ensure quality control, policy compliance, and rapid issue resolution.
4. Reduce duplication of efforts and administrative burden.
With all project files in one place, internal teams, outsourced contractors, and oversight offices can share accurate data — avoiding repeated site visits, document requests, or resubmitted forms.
5. Increase readiness for audits, inspections, and regulatory reviews.
Quickly compile verified documentation for GAO, HUD, GSA, EPA, or military review boards with full traceability of every project phase, from planning to completion.
6. Support infrastructure modernization goals.
Document sustainability upgrades, energy-efficiency improvements, and resilience retrofits using the National Building Archives® and Sustainability Index Rating (SIR) — aligning with federal mandates and grant programs.
7. Extend lifecycle value through proactive maintenance tracking.
Detailed records help prevent premature system failure, extend the useful life of assets, and better inform budget planning and capital improvement forecasting.
8. Enhance long-term facility planning across agencies and departments.
With historical data available at scale, agencies can better coordinate across departments, compare building performance, and prioritize renovations or funding requests based on documented need.
9. Promote inter-agency collaboration and data sharing.
Controlled user access enables secure collaboration between federal agencies, state partners, maintenance providers, and auditors — all viewing the same reliable source of building truth.
10. Ensure historical preservation and public record archiving.
Government buildings are often historic. National Building Archives® ensures that architectural plans, specifications, and heritage modifications are preserved forever — both digitally and physically through the Digital Cornerstone® tag.
What is a Sustainability Index Rating (SIR)?
The Sustainability Index Rating (SIR) is a standardized score that evaluates a building’s overall sustainability, maintenance practices, and long-term operational efficiency. Developed by National Building Archives®, the SIR distills complex building data into a single, easy-to-understand rating that reflects the condition, performance, and environmental responsibility of a structure.
Rather than focusing solely on energy usage or carbon footprint, the SIR takes a broader approach — assessing critical building systems such as:
By combining these factors, the SIR provides property owners, buyers, insurers, and regulators with a clear snapshot of how well a building is maintained, how efficiently it operates, and how sustainably it was built or upgraded.
The higher the SIR, the more likely a building is to:
The SIR is generated using verified documentation stored in the National Building Archives® platform, ensuring accuracy, transparency, and trust. It’s not just a rating — it’s a roadmap for smarter building stewardship.
What are the benefits?
1. Enhanced market positioning and brand reputation.
A Sustainability Index Rating (SIR) provides a clear, data-backed measurement of a building’s environmental performance. By earning a favorable rating, building owners and developers can differentiate their properties in a crowded market — attracting environmentally conscious tenants, investors, and partners. It demonstrates a commitment to sustainable, responsible building practices and enhances the long-term brand of both the property and the firm behind it.
2. Increased property value and investment appeal.
Buildings with higher SIR scores typically command higher resale values and investor interest. Sustainability features — like efficient systems, reduced resource usage, and documented maintenance history — lead to lower long-term operating costs and reduced risk exposure. In an era of increasing ESG scrutiny and green investment standards, a higher SIR helps future-proof properties and maximize ROI.
3. Simplified compliance with regulations and qualification for incentives.
Many jurisdictions now require or strongly encourage green building standards. A solid SIR score helps demonstrate compliance with local environmental regulations and may unlock access to incentive programs, including tax credits, rebates, zoning bonuses, and grants. These benefits can significantly offset the costs of implementing sustainable upgrades.
4. Lower insurance premiums and improved underwriting results.
The National Building Archives® SIR is positioned to become the industry-standard risk rating used by leading U.S. building insurance carriers. Properties with higher ratings — indicating proactive maintenance and reduced environmental risk — are more likely to qualify for lower premiums. Insurers reward buildings with verified documentation, efficient systems, and strong lifecycle management.
5. Substantial cost savings through sustainable operations.
A higher SIR reflects real-world cost advantages. Sustainable buildings typically feature optimized HVAC systems, water conservation strategies, LED lighting, smart controls, and waste reduction programs — all of which reduce utility bills, maintenance costs, and environmental impact. These efficiencies compound over time, translating into measurable savings for owners and managers.
6. Transparent communication tool for tenants, investors, and partners.
The SIR report serves as a powerful communication tool. Whether used in a leasing packet, investor presentation, or marketing brochure, the report makes sustainability performance clear and accessible. It reassures stakeholders that the building is well-maintained, forward-thinking, and designed for long-term resilience.
7. Competitive advantage for leasing and tenant retention.
Today’s tenants — especially corporate and institutional occupiers — increasingly prioritize sustainability. A high SIR score signals that the building aligns with their environmental values and operational goals. This can lead to faster leasing, longer tenancies, and stronger occupancy rates.
8. Integration with the National Building Archives® platform.
The SIR isn’t just a standalone rating — it’s part of a larger ecosystem. Because it’s backed by the project’s full digital archive, owners and underwriters can view the actual data behind the score, including documentation of installed systems, maintenance schedules, and upgrade history. This level of transparency builds trust and drives smarter decision-making.
1. Market-driven incentives for better building practices.
The widespread adoption of the National Building Archives® Digital Cornerstone® introduces a powerful
economic incentive for builders and property owners to prioritize long-term quality. By making maintenance histories
and system longevity publicly visible, the market naturally favors companies and properties that demonstrate responsible, sustainable
practices — shifting industry norms toward durability and efficiency.
2. Reduced demand for energy production over time.
As property owners are incentivized to maintain high-performing HVAC, insulation, and building envelope systems,
the cumulative effect will be increased energy efficiency across millions of structures. This lowers the overall
demand for base load power generation — reducing the environmental impact of energy production and helping utilities manage
grid stress and emissions.
3. Major reduction in landfill waste from construction materials.
Poor-quality roofing and building systems are frequently replaced every few years — adding millions of tons of waste to landfills.
With the Digital Cornerstone® and supporting documentation, long-life materials are incentivized, tracked, and promoted.
This significantly extends system lifespans, dramatically reducing the volume of construction debris entering landfills nationwide.
4. Lower insurance costs through better data and lower risk.
Access to accurate, verified building data — including maintenance records and system performance —
allows insurance underwriters to more precisely assess risk. As this data becomes widely adopted, insurers can
reward properly maintained properties with reduced premiums, creating a financial incentive for better stewardship of the built environment.
5. Improved financial stability for homeowners and communities.
When buildings last longer, operate more efficiently, and experience fewer catastrophic failures, owners enjoy more
predictable maintenance costs and fewer large-scale repair events. This promotes housing affordability,
supports neighborhood stability, and contributes to a stronger, more resilient housing economy.
6. Aligns private incentives with public environmental goals.
This system creates a rare win-win: property owners reduce costs and increase asset value, while communities benefit from
lower emissions, reduced waste, and more resilient infrastructure. The result is a scalable model that aligns private
financial incentives with long-term public benefit.